Sumter County logo

 BOARD OF SUMTER COUNTY COMMISSIONERS 

Chairman - Craig A. Estep - District 3
Vice Chairman - Roberta Ulrich - District 1
2nd Vice Chairman - Jeffrey A. Bogue - District 4 
Andrew Bilardello - District 2

Donald Wiley - District 5 
 September 19, 2023
6:00 PM
 PLEASE TURN OFF ALL CELL PHONES AND ELECTRONIC DEVICES

ANY PERSON WHO MAY FEEL THE NEED TO APPEAL A BOARD DECISION IS HEREBY NOTIFIED THAT IT WILL BE NECESSARY FOR YOU TO PROVIDE YOUR OWN VERBATIM RECORDING OF THE BOARDS MINUTES OR ANY PORTION THEREOF

Any person requiring reasonable accommodation at this meeting because of, disability, physical impairment, or interpretation needs should contact the County Administrator's Office, 7375 Powell Road, Wildwood, FL 34785 (352) 689-4400 at least two days before the meeting.

Meeting Location: Everglades Regional Recreation Center (5497 Marsh Bend Trail, Grand Canyon Room, The Villages, FL  32163)

 AGENDA

MEETING IS CALLED TO ORDER BY THE CHAIRMAN
INVOCATION
FLAG SALUTE

1.

TIMED ITEMS & PUBLIC HEARINGS

a.

6:00 PM - Public Hearing Planning and Zoning Special Master Recommendations

*Quasi Judicial

1.

*CP-23-06588 Sumter County for Tag Southern Properties LLC. Conduct the Second and Final Public Hearing Amending the Future Land Use Map of the Sumter County Unified Comprehensive Plan by reassigning 74 acres MOL from Rural Residential to Agricultural CR 489/Lake Panasoffkee area (Planning and Zoning Special Master Recommends Approval).

Documents:
  1. Executive Summary CP-23-06588.pdf
  2. CP-23-06588 County Initiated Amendment - Tag Southern Properties - PZSM Order.pdf
  3. CP-23-06588 Staff Report.pdf
  4. CP-23-06588 Agency Comments.pdf
  5. CP-23-06588 Application.pdf
  6. CP-23-06588 Public Input.pdf
  7. CP-23-06588 Ordinance.pdf
  8. 1146507 Proof CP-23-06588 and R-23-006589.pdf
2.

*R-23-006589 Sumter County for Tag Southern Properties – Rezone 200 acres MOL from Rural Residential (RR5C) and Suburban Residential (R2C) to Agriculture (A10C) CR 489/Lake Panasoffkee area.

Documents:
  1. Executive Summary R-23-006589.pdf
  2. R-23-006589 County Initiated Rezoning - Tag Southern Properties - PZSM Order.pdf
  3. R-23-006589 Staff Report.pdf
  4. R-23-006589 Application.pdf
  5. R-23-006589 Public Input.pdf
  6. R-23-006589 Resolution.pdf
  7. 1146507 Proof CP-23-06588 and R-23-006589.pdf
b.

6:00 PM - Continued Public Hearing from August 22, 2023 for consideration of alternative Annual Assessment Rate Resolution and Establishment of Fees for the Sumter County Fire District MSBU (Staff Recommends Approval).

Documents:
  1. Executive Summary Fire Assessment.pdf
  2. Tax Roll Certification.pdf
  3. Proof.pdf
  4. Resolution.pdf
c.

6:00 PM – Conduct Public Hearing to Repeal and Replace Section 8.3 of the Sumter County Code of Ordinances and Adopt a Resolution Establishing a Fee Schedule for Annual Fire Inspection and Hazardous Materials Response (Staff Recommends Approval).

Documents:
  1. Executive Summary Section 8 Ordinance and Resolution.pdf
  2. Ordinance Fire.pdf
  3. Exhibit A Fire and EMS Rates and Fees.pdf
  4. Resolution Annual Inspection and Haz Mat Response Fees.pdf
2.

REPORTS AND INPUT

a.

Proclamation recognizing the month of October as Florida Native Plant Month in Sumter County

Documents:
  1. Florida Native Plant Month Proclamation 2023.pdf
b.

Citizen's Academy Graduation Presentation

c.

County Administrator

1.

VCCDD Board Directed Communications(For Information Only)

Documents:
  1. Letter to B. Arnold from VCCDD.pdf
2.

VCCDD VPSD Monthly Report (For Information Only)

Documents:
  1. September 6 2023 VCCDD VPSD Monthly Report - July 2023 Data 2.pdf
  2. Safety Report - July 2023.pdf
 
3.

Sumter County Fire and EMS FY23/24 Operational Deployment Summary (For Information Only)

Documents:
  1. SCFEMS FY23-24 Deployment Summary.pdf
4.

Sumter County Health Department Quarterly Report (For Information Only)

Documents:
  1. FLORIDA HEALTH FY 2022-23.pdf
5.

County Fuel Tax Distribution (For Information Only)

Documents:
  1. Sumter County FY 2023-2024 Acknowledgement Letter.pdf
6.

Connector to the Coast-to-Coast Trail (For information Only)

Documents:
  1. Trail Notice on SR 471 by FDOT.pdf
7.

FDOT Work Program Letters (For Information Only)

Documents:
  1. The Florida Department of Transportation District Five-Work Program, District Secreatary.pdf
  2. The Florida Department of Transportation District Five-Work Program, State Secretary.pdf
8.

I-75 PD&E Notification Letter (For Information Only)

Documents:
  1. I-75 PD and E Email.pdf
  2. I-75 Property Access Letter_8.22.2023.pdf
9.

Veterans Services Office Monthly Report (For Information Only)

Documents:
  1. Aug23 VSO Monthly.pdf
10.

FHFC Compliance Monitoring Report (For Information Only)

Documents:
  1. Compliance EMail.pdf
  2. 2023 Monitoring Report Letter - SUMTER CO.pdf
  3. 2023 FHFC CM Monitoring Report - SUMTER CO FINAL.pdf
11.

August 2023 Internet Café Inspection Report (For Information Only)

Documents:
  1. August Monthly Arcade Inspections.pdf
12.

Sumter County RDOF and ARPA Update 9-14-2023 (For Information Only)

Documents:
  1. Sumter County RDOF and ARPA update 9-14-23.pdf
d.

County Attorney

1.

Granted Proposed Order for Motion to Transfer for Timothy Noell (For Information Only)

Documents:
  1. Granted Proposed Order for Motion to Transfer for Timothy Noell.pdf
2.

Sumter County vs The Estate of Rickey Lee Jenkins (For Information Only)

Documents:
  1. Hogan Law Email.pdf
  2. Order Granting Motion to Strike.pdf
  3. Order Granting Motion for Judicial Default.pdf
  4. Order for Judicial Default - Timothy Smith.PDF
  5. Notice of Service Court Order - Motion to Strike.PDF
  6. Notice Of Service Court Order - Timothy Smith Judicial Default.pdf
  7. Motion for Judicial Default - Delores Smith.PDF
3.

Florida PACE Funding Agency (For Information Only)

Documents:
  1. Executed Letter to Michael Moran Florida PACE Funding Agency.PDF
  2. Executed Response to Florida PACE.PDF
e.

Clerk of Circuit Court

f.

Board Members

g.

Public Forum

3.

NEW BUSINESS - ACTION REQUIRED

a.

MINUTES

1.

Minutes of the Board of County Commissioners Special Called Meeting held on 8-28-2023 (Staff Recommends Approval).

Documents:
  1. 8-28-23 BOCC Special Called Meeting Idalia.pdf
b.

SET FUTURE PUBLIC HEARINGS OR MEETINGS

None

c.

APPOINTMENTS

1.

BOCC Committees – Canvassing Board Alternate (Board’s Option).

Documents:
  1. BOCC Committee Assignments.pdf
2.

Value Adjustment Board (VAB) - BOCC Appointed Citizen Member Vacancy with Two applications (Board’s Option).

Documents:
  1. Executive Summary VAB Vacancy 2023.pdf
  2. Panos Application VAB.pdf
  3. Morris Application VAB.pdf
 
3.

Affordable Housing Advisory Committee (AHAC) with One Vacancy (Board’s Option).

Documents:
  1. Executive Summary Affordable Housing Advisory Committee (AHAC).pdf
  2. Ordinance 12-47.pdf
4.

Construction Industry Licensing/Fire Code Board of Appeals Vacancy (Board’s Option).

Documents:
  1. Executive Summary Construction Industry Licensing Fire Code Board of Appeals.pdf
  2. Ordinance.pdf
5.

Industrial Development Authority with Two Vacancies (Board’s Option).

Documents:
  1. Executive Summary IDA (2023).pdf
  2. Statute 159.pdf
6.

Public Safety Coordinating Council Vacancies (Board’s Option).

Documents:
  1. Executive Summary Public Safety.pdf
  2. Resolution PS.pdf
7.

Sumter County Public Library Advisory Board (SCPLAB) Two Vacancies with two positions up for term renewal (Board’s Option).

Documents:
  1. Executive Summary Library Advisory Board.pdf
  2. Resolution.pdf
d.

FINANCIAL

1.

Sheriffs Budget Amendments (Staff Recommends Approval).

Documents:
  1. Executive Summary Budget Amendments.pdf
  2. Sheriffs Budget Amendment 1.pdf
  3. BA 1a.pdf
  4. Sheriffs Budget Amendment 2.pdf
  5. BA 2a.pdf
  6. Sheriffs Budget Amendment 3.pdf
  7. BA 3a.pdf
2.

Change Order to Purchase Order No. 9122699 for FY 2022/23 (Staff Recommends Approval).

Documents:
  1. Executive Summary POCO Flatech.pdf
3.

Purchase Order Approval for FY 2022/2023 (Staff Recommends Approval).

Documents:
  1. Executive Summary Requisition Report 9.19.23.pdf
  2. 9.19.23 Requisition Report.pdf
 
4.

Updated Cash Handling Policy (Staff Recommends Approval).

Documents:
  1. Executive Summary Updated Cash Handling Policy.pdf
  2. Cash Handling Policy.pdf
e.

CONTRACTS AND AGREEMENTS

1.

Enter into Contract with VSE Corporation for RFP 032-0-2023/RS Sumter County Professional Services for E9-1-1 and NG9-1-1 Geographic Information System (GIS) Support (Board's Option).

Documents:
  1. Executive Summary RFP 032-0-2023.pdf
  2. VSE Agreement.pdf
  3. VSE Corporation Submittal.pdf
  4. Mission Critical Submittal.pdf
2.

First Amendment to the Interlocal Grant Agreement with The Village Center Community Development District (Staff Recommends Approval).

Documents:
  1. Executive Summary IGA.pdf
  2. 1st Amendment to the Interlocal Grant Agreement.pdf
  3. Interlocal Grant Agreement.pdf
3.

Memorandum of Understanding Between Sumter County and the Professional Firefighters of Sumter County, International Association of Firefighters Local 5313, Rank and File Unit and Supervisory Unit (Staff Recommends Approval).

Documents:
  1. Executive Summary BOCC and IAFF Local 5313 MOU.pdf
  2. L5313 approved Memorandum of Understanding 1 Sumter FY23-24.pdf
4.

Memorandum of Understanding Between Sumter County and Citrus County, FL for Ambulance Use (Staff Recommends Approval).

Documents:
  1. Executive Summary Ambulance MOU Citrus.pdf
  2. Citrus Sumter Ambulance MOU.pdf
5.

Enter into a Transportation Agreement with Sumter Youth Center (Staff Recommends Approval).

Documents:
  1. Executive Summary Sumter Youth Center 2023.pdf
  2. Sumter Youth Center Transportation Agreement 2023.pdf
6.

Amendment #3 to the Contract with Brightview Landscape Services, Inc., for RFP 017-0-2021/RS Sumter County Mowing, Irrigation & Landscape Maintenance (Staff Recommends Approval).

Documents:
  1. Executive Summary Brightview Amendment 3.pdf
  2. Brightview Amendment 3 Agreement.pdf
7.

Amendment #2/Extension #2 of the Sumter County Storm Sewer Pipe Repair Assessment Agreement for ITB 035-0-2021/RS Sumter County Storm Sewer Pipe Repair Assessment (Staff Recommends Approval).

Documents:
  1. Executive Summary Flotech Amendment 2 Ext 2.pdf
  2. Flotech Amendment 2-Extension 2.pdf
8.

Amendment Four to Individual Project Order (IPO) #29 with Kimley-Horn and Associates, Inc. and Sumter County Board of County Commissioners (BOCC) for the Design Services of Capacity Improvements along US 301 at C 462 (Staff Recommends Approval).

Documents:
  1. Executive Summary, IPO 29 Amendment 4.pdf
  2. IPO 29 Amendment Four.pdf
9.

Extension #1 to the Agreement with A1 Assets Inc. for End of Life Electronics Processing through Piggyback of Marion County’s 20B-053 (Staff Recommends Approval).

Documents:
  1. Executive Summary A1 Assets Extension.pdf
  2. A1 Assets Inc. Extension 1.pdf
10.

Public Defender Information Technology Agreement (Staff Recommends Approval).

Documents:
  1. Executive Summary Elizabeth Bertelo.pdf
  2. Bertelo 23-24 Contract.pdf
11.

State Aid to Libraries Grant Agreement and Certification with the State of Florida, Department of State (Staff Recommends Approval).

Documents:
  1. Executive Summary State Aid to Libraries Grant.pdf
  2. State Aid to Libraries Grant Agreement 09.19.23.pdf
  3. Certification of Hours 09.19.23.pdf
12.

Amendment to the Library Administration and Operations Agreement with Library Systems & Services (LS&S) (Staff Recommends Approval).

Documents:
  1. Executive Summary Library.pdf
  2. Library Amendment 1.pdf
13.

Purchase and Sale Agreement with Tyler Andrew Robertson, as Trustee of Robercrest Southern Trust for Parcel H30-043 (Staff Recommends Approval).

Documents:
  1. Executive Summary Purchase.pdf
  2. Signed Agreement.pdf
14.

Contract with Capitol Solutions, LLC for State Lobbying Services (Staff Recommends Approval).

Documents:
  1. Executive Summary Capitol Solutions 23.24.pdf
  2. Capitol Solutions Agreement 23.24.pdf
15.

Reimbursement Agreement for Provision of Art Programs by The Young Performing Artists, Inc. in Sumter County (Staff Recommends Approval).

Documents:
  1. Executive Summary Young Performing Artists.pdf
  2. YPA Reimbursement Agreement.pdf
16.

Renewal of Agreement with R. Lee Hawkins, Jr. for Service as Code Enforcement Special Master (Staff Recommends Approval).

Documents:
  1. Executive Summary R. Lee Hawkins, Jr.pdf
  2. SC Special Master Re-Appointment and Retention Agreement.pdf
17.

Facility Lease Agreement with Lifestream Behavioral Center, Inc (Staff Recommends Approval).

Documents:
  1. Executive Summary Facility Lease Agreement with Lifestream Behavioral Center, Inc.pdf
  2. LifeStream-Sumter Lease Agreement.pdf
18.

Accept RapidDeploy’s NG9-1-1 Bundle (Staff Recommends Approval).

Documents:
  1. Executive Summary RapidDeploy.pdf
  2. Sumter County 9-1-1 FL- NG9-1-1 Bundle.pdf
19.

Agreement with The Villages Entertainment & Special Events for Audio Services performed at the Board of County Commissioners Meetings and other Government Related Meetings (Staff Recommends Approval).

Documents:
  1. Executive Summary The Villages Entertainment and Special Events Agreement.pdf
  2. The Villages Entertainment and Special Events Agreement 2023.pdf
20.

Subscription Order to Prepared Emergency Communications Service (Staff Recommends Approval).

Documents:
  1. Executive Summary Prepared911.pdf
  2. Sumter County BOCC - FL - Prepared Live.pdf
21.

Memorandum of Understanding Between the University of Florida Board of Trustees and Sumter County for the Funding of the FY 23-24 Cooperative Extension Service (Staff Recommends Approval).

Documents:
  1. Executive Summary UF IFAS FY 23.24 Cooperative Extension Funding.pdf
  2. Sumter County FY24 Exihibit A Final.pdf
  3. MOU Letter.pdf
 
f.

GENERAL ITEMS FOR CONSIDERATION

1.

Villages Public Safety Department District (Dependent Fire District) Appointment Process of Individuals To Serve if Created (Board’s Option).

Documents:
  1. Dependent Fire District Appointment Process and Term Options.pdf
  2. Blocker Email.pdf
  3. Board Members.pdf
  4. Briggs Application.pdf
  5. FLB2 Resume copy.pdf
  6. Dean Application.pdf
  7. Dean Resume 0923.pdf
  8. Gowin Application.pdf
  9. Gowin Resume.pdf
  10. Patella Application.pdf
  11. Scott Application.pdf
  12. Scott Curriculum Vitae 2023.pdf
2.

Approval of Waiver of Fines and Release of Lien for Brian & Deborah Becker (Staff Recommends Approval).

Documents:
  1. Executive Summary.pdf
  2. Release of Lien.pdf
3.

Approval of Waiver of Fines and Release of Lien for Jose Perez Perez & Sofia Lopez Hernandez (Staff Recommends Approval).

Documents:
  1. Executive Summary.pdf
  2. Release of Lien.pdf
4.

Approval of Waiver of Fines and Release of Lien for Thomas Bailey Mann Trustee (Staff Recommends Approval).

Documents:
  1. Executive Summary.pdf
  2. Release of Lien.pdf
5.

Approval of Waiver of Fines and Release of Lien for the Estate of Gary W. Sanders (Staff Recommends Approval).

Documents:
  1. Executive Summary.pdf
  2. Release of Lien.pdf
6.

State Housing Initiatives Partnership (SHIP) Local Government Contribution(LGC) Application for Florida Housing Finance Corporation (FHFC) Request for Funding Availability 2023-201 Housing Credit Financing for Affordable Multifamily Rental Development (For Information Only).

Documents:
  1. Executive Summary.pdf
  2. Supporting Documentation.pdf
 
7.

State Housing Initiatives Partnership (SHIP) Program Request for the Chairman to Sign an Insurance Check issued to a Housing Recipient and Release it to the Homeowners (Staff Recommends Approval).

Documents:
  1. Executive Summary.pdf
  2. Check and Supporting Documentation.pdf
8.

Sumter County Tourism Strategic Plan Update for Fiscal Years 2023-2025 (Staff Recommends Approval).

Documents:
  1. Executive Summary Tourism Plan 23-25.pdf
  2. Tourism Strategic Plan 23-25.pdf
9.

Adopt the Recommended Alternative for the CR 747 Preliminary Engineering Study (PES) from C 48 to 1,000 feet south of C 478 (Staff Recommends Approval).

Documents:
  1. Executive Summary CR 747 PES Recommended Alternative.pdf
  2. Final Preliminary Engineering Study for CR 747 from C 48 to C 478.pdf
  3. Appendices A-D.pdf
  4. Appendix E.pdf
  5. Appendices F-M.pdf
10.

Social Media Management Policy (Staff Recommends Approval).

Documents:
  1. Executive Summary Social Media.pdf
  2. Social Media Policy.pdf